Privacy Policy

ptntpwr — a trademark of brantsandpatents bv

Last updated: 15 June 2026

1. Who we are

ptntpwr is a trademark and online platform operated by brantsandpatents bv (“BAP”, “we”, “us”, “our”), a patent attorney firm registered in Belgium.

  • Registered office: Pauline Van Pottelsberghelaan 24, 9051 Gent, Belgium
  • KBO/BCE number: BE 0829.197.174
  • RPR: Gent
  • Contact: info@ptntpwr.com
  • Data Protection Contact: info@ptntpwr.com

BAP is the data controller within the meaning of the EU General Data Protection Regulation (Regulation (EU) 2016/679, “GDPR”) for all personal data processed through the ptntpwr platform.

2. Scope

This Privacy Policy applies to all personal data we collect and process when you visit the ptntpwr website, create an account, use our free patentability check, upload invention disclosures, interact with our AI-assisted chat, or engage our patent drafting and filing services.

3. What personal data we collect

3.1 Account and contact data

When you create an account or contact us, we may collect your name, email address, telephone number, company name and position, billing address, and VAT number (where applicable).

3.2 Invention disclosures and technical content

When you use the ptntpwr platform, you may upload or communicate invention descriptions, technical drawings, background art references, inventor details (names, addresses, nationalities — required for patent filings), and any other information you provide through our intake forms or AI-assisted chat.

3.3 AI chat interaction data

Our platform includes an AI-assisted chat feature. When you interact with this feature, we process the text, files, and images you submit to the chat, the AI-generated responses, session metadata (timestamps, session identifiers), and any follow-up inputs you provide during the interaction.

3.4 Payment data

If you use our paid services, we collect billing information and payment details. Payment processing is handled by our third-party payment provider, which processes your payment card data directly. We do not store full payment card numbers on our systems.

3.5 Technical and usage data

When you visit our website, we automatically collect your IP address, browser type and version, operating system, device identifiers, pages visited and time spent on each page, referring URL, and cookie and similar technology data (see our Cookie Policy).

4. Purposes and legal bases

We process your personal data for the purposes and on the legal bases set out below.

4.1 Providing our services (Art. 6(1)(b) GDPR — performance of a contract)

We process your account data, invention disclosures, inventor details, and AI chat content to perform the services you request, including conducting free patentability checks, drafting patent applications, filing patent applications with patent offices (such as the EPO, WIPO or national offices), and communicating with you about the progress of your matter.

4.2 AI-assisted processing of your invention data (Art. 6(1)(b) GDPR — performance of a contract, supplemented by Art. 6(1)(a) GDPR — consent where required)

The ptntpwr platform uses artificial intelligence to assist in analysing your invention disclosure, identifying relevant technical features, generating preliminary assessments and draft content, and supporting our patent attorneys in preparing your application.

Your invention data submitted to the AI chat is processed by an AI language model. This means your input is transmitted to a third-party AI infrastructure provider for the purpose of generating a response. We have appropriate data processing agreements in place with these providers (see Section 8). No human-reviewed AI training is performed on your data. The AI output is always reviewed by a qualified patent attorney before it is used in any filing or formal advice.

4.3 Billing and payments (Art. 6(1)(b) GDPR — performance of a contract)

We process your billing and payment data to invoice you and collect payment for our services.

4.4 Legal and regulatory obligations (Art. 6(1)(c) GDPR — legal obligation)

We process personal data where necessary to comply with applicable legal obligations, including accounting and tax legislation (Belgian Code of Economic Law, VAT legislation), anti-money laundering requirements where applicable, and professional obligations applicable to patent attorneys.

4.5 Website operation and security (Art. 6(1)(f) GDPR — legitimate interest)

We process technical and usage data to ensure the security and proper functioning of the ptntpwr platform, detect and prevent fraud or misuse, and improve the user experience. Our legitimate interest is maintaining a secure and functional platform. This interest does not override your fundamental rights, as the data processed is limited to technical identifiers and browsing behaviour.

4.6 Marketing and communication (Art. 6(1)(a) GDPR — consent)

Where you have given explicit consent, we may use your email address to send you updates about ptntpwr features, IP news, or related services. You can withdraw your consent at any time by using the unsubscribe link in any email or by contacting us.

5. Automated decision-making and profiling

The AI-assisted features on our platform involve automated processing of invention disclosures to generate preliminary patent assessments and draft content. This automated processing does not produce legally binding decisions or decisions with legal effects concerning you within the meaning of Article 22 GDPR. All AI-generated outputs are reviewed by a qualified patent attorney before being relied upon or filed. The free patentability check provides an indicative assessment only and does not constitute formal legal advice.

6. How long we keep your data

We retain your personal data only for as long as necessary for the purposes described in this policy, or as required by law.

  • Account data: for the duration of your account and for 10 years after account closure (to comply with Belgian commercial record-keeping obligations under Art. III.86 Code of Economic Law).
  • Invention disclosures and patent files: for the lifetime of any resulting patent right plus 5 years. Where no patent application is filed, we retain the data for 5 years from the date of last activity, unless you request earlier deletion.
  • AI chat logs: for the duration of the relevant project plus 1 year, unless required longer for the purposes of the engagement.
  • Billing and payment data: for 7 years from the end of the financial year in which the transaction occurred (Belgian accounting legislation).
  • Technical and usage data: maximum 26 months from collection.
  • Marketing consent records: until withdrawal of consent, plus a reasonable period to process the withdrawal.

7. Who we share your data with

We do not sell your personal data. We may share your data with the following categories of recipients, solely for the purposes described in this policy.

  • Patent offices: inventor names, addresses, and nationalities are disclosed to patent offices (e.g. EPO, WIPO, national IP offices) as part of the patent filing process. This is a necessary part of the service you request.
  • AI infrastructure providers: your invention disclosures and chat inputs are transmitted to our AI service provider(s) for the purpose of generating AI-assisted responses. These providers act as data processors under Article 28 GDPR, and we have entered into data processing agreements with them that include appropriate technical and organisational safeguards.
  • Payment processors: billing and payment data is shared with our payment service provider to process transactions.
  • IT service providers: hosting, cloud storage, and software service providers who support the operation of the ptntpwr platform, each bound by data processing agreements.
  • Professional advisers: accountants, auditors, and legal advisers, where necessary for our business operations.
  • Public authorities: where required by law, regulation, or enforceable governmental request.

8. International data transfers

Your personal data is primarily stored and processed within the European Economic Area (EEA). Where data is transferred outside the EEA — in particular, where our AI infrastructure provider processes data in the United States or other third countries — we ensure appropriate safeguards are in place in accordance with Chapter V GDPR. These safeguards may include the European Commission’s Standard Contractual Clauses (SCCs) pursuant to Commission Implementing Decision (EU) 2021/914, an adequacy decision by the European Commission under Article 45 GDPR, or any other valid transfer mechanism recognised under the GDPR.

You may request a copy of the relevant transfer safeguards by contacting us at info@ptntpwr.com.

9. How we protect your data

We recognise that invention disclosures are commercially sensitive and confidential. We implement appropriate technical and organisational measures to protect your personal data, including encryption of data in transit (TLS) and at rest, access controls limiting data access to authorised personnel on a need-to-know basis, secure authentication for user accounts, regular security assessments, confidentiality obligations on all staff and contractors, and contractual safeguards with all processors, including our AI service providers.

10. Your rights

Under the GDPR, you have the following rights in relation to your personal data:

  • Right of access (Art. 15 GDPR): you may request confirmation of whether we process your personal data and obtain a copy of that data.
  • Right to rectification (Art. 16 GDPR): you may request correction of inaccurate data.
  • Right to erasure (Art. 17 GDPR): you may request deletion of your data, subject to legal retention obligations and legitimate grounds for continued processing.
  • Right to restriction of processing (Art. 18 GDPR): you may request that we restrict processing of your data in certain circumstances.
  • Right to data portability (Art. 20 GDPR): you may request your data in a structured, commonly used, machine-readable format.
  • Right to object (Art. 21 GDPR): you may object to processing based on legitimate interest.
  • Right to withdraw consent (Art. 7(3) GDPR): where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.

Important note regarding invention data: deletion of invention disclosures and related files may be subject to our professional obligations and any ongoing patent proceedings. Where we are unable to delete certain data immediately, we will inform you of the reasons and the expected timeline.

To exercise any of these rights, please contact us at info@ptntpwr.com.

We will respond to your request within one month of receipt, in accordance with Article 12(3) GDPR. This period may be extended by two further months where necessary, in which case we will inform you within one month.

11. Right to lodge a complaint

If you believe that we have not handled your personal data in accordance with applicable law, you have the right to lodge a complaint with the Belgian Data Protection Authority:

Gegevensbeschermingsautoriteit / Autorité de protection des données

Drukpersstraat 35, 1000 Brussels, Belgium

Tel: +32 (0)2 274 48 00

Email: contact@apd-gba.be

Website: www.gegevensbeschermingsautoriteit.be

You also have the right to lodge a complaint with the supervisory authority of your habitual residence or place of work, if different.

12. Children’s data

The ptntpwr platform is not directed at individuals under the age of 18. We do not knowingly collect personal data from minors. If we become aware that we have collected data from a person under 18, we will take steps to delete that data promptly.

13. Changes to this policy

We may update this Privacy Policy from time to time. Where we make material changes, we will notify you by email or by placing a prominent notice on the ptntpwr website. The “last updated” date at the top of this policy indicates when it was most recently revised.

14. Contact

For any questions about this Privacy Policy or the processing of your personal data, please contact us at:

brantsandpatents bv

Pauline Van Pottelsberghelaan 24, 9051 Gent, Belgium

KBO/BCE: BE 0829.197.174

Email: info@ptntpwr.com

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